Using Technology as a Tool for Process Optimization
Achieving full optimization for business processes across the organization can be arduous. With the support of technology as a tool to standardize, consolidate and automate, process optimization is attainable.
First, understand your business process. Over time it is natural for processes to evolve and wander away from their original design and intent. Determine if you need to review the status of your business intelligence, cleanse your data, or refine your entire planning and reporting process – or maybe, all of the above.
Quite often business planning processes provide inadequate control over the data and require countless man hours to extract meaningful information. The use of multiple, disparate Excel spreadsheets being changed by multiple users gives little ability to aggregate data for reporting and analysis and to present accurate information for decision making.
These are just a few examples of business process inefficiencies and key areas for improvement. Process mapping can help you to uncover additional areas where you can save time and resources.
Once you have discovered the key areas for improvement, look for ways to solve these issues by leveraging technology and some of its key features such as process standardization, data consolidation, and workflow automation.
Business Process Standardization aims to unify the procedures in organizations that use different practices to do the same process. Focus on developing and executing a process that is understood, pervasive and technology agnostic.
Data consolidation is an important process that is used to summarize large quantities of information. Whether your data is housed in a single location or spread across various systems, technology can collect all of this information into one central repository.
A workflow engine automates process flow, helping to quickly progress requests through the approval process. Technology solutions can usually support any conceivable workflow process, including multiple levels of approval and parallel approvals.
Technology provides a more efficient data collection method with workflow based approvals, better control over the data and improved reporting interfaces to help achieve process optimization.
Understanding where you are is important. We offer a no obligation health check on your existing Business Intelligence (BI) and Enterprise Performance Management (EPM) systems. This important ‘stock take’ will provide you with a solid starting position. We help clients uncover a wide array of gaps and issues regarding business processes—related to how users handle information in the present, as well as information that will be needed and wanted for the future.
If you currently do not have a process in place, we will start at the beginning with a Discovery Workshop. What do you want to do with data in your business? What is your vision? What are your priorities? We can help you define and plan your information systems environment going forward. Contact us today to discuss further.